SR Executive Assistant
Information Technology
Buenos Aires Buenos Aires Aug 18, 2020
We are  seeking an experienced Black Professional or PwD (Professional with Disabilities) Executive Assistant to support a director on the Public Policy team based in Argentina!

The person in this role will be responsible for organizing complex calendaring as well as heavy travel for two directors. Additionally, the ideal candidate will have exceptional communication skills, must be extremely detail oriented, and, given the extremely fast pace of the team, must be masterful at prioritizing and executing quickly on high-priority projects for senior management. This position is full-time and located in our office in Buenos Aires, Argentina.
Executive Assistant Responsibilities
  • Coordinate internal and external meetings for one or more Executives
  • Manage hectic and complex calendars
  • Prepare expense reports
  • Coordinate both domestic and international travel arrangements
  • Organize space planning and large offsite and international events
  • General office duties as needed and welcome visitors
  • Build cross-functional relationships between departments
  • Draft communications on behalf of senior executives
  • Provide full Procurement support to the Policy team domestically and internationally
  • Creation and control of Purchase Orders and Budget control
  • Coordination of Vendors

Minimum Qualifications
  •  Full-time administrative experience with Executive members;
  • Excellent computer skills and comprehension of tool like Whatsapp, Outlook, Google Suite of Apps;
  • Fluency in English, Portuguese and Spanish;
  • Ability to work and communicate effectively with people at all levels;
  • Organized and detail-oriented;
  • Identifies priority activities and assignments, adjusts priorities as required and uses time efficiently;
  • Ability develop new ways to strengthen team programs;
  • Team player that can work well a fast-paced environment.

Preferred Qualifications
  • Purchasing experience;
  • Experience in organizing events/meetings;
  • Experience with protocol in the organization of visits and hosting Heads of States, Heads of Government, Ministers and other VIPs;
  • Support Directors and top executives in organizing and preparing for visits to countries and high level meetings.